For example, on most farms, milking consists of more than just cleaning and stimulating cows and attaching milking units to them. Before milking can begin, someone must prepare the milking equipment system, usually by sanitizing and changing the configuration from wash mode to milking mode. After all cows are milked, someone must change the equipment back to wash mode and clean the system. Each of these three activities--sanitizing and preparing to milk, milking, and cleanup--are examples of procedures that when put together make up the milking management system.
Figure 1: Systems and Procedures. Finally, steps are the smaller actions that when put together form a procedure. Figure 2 is a basic standard operating procedure for prepping cows, attaching milking units, and post-dipping in a double parlor.
Notice that the procedure is made up of a series of small steps. The small steps are where variation among different workers takes place if procedures are not standardized.
Managers can use standard operating procedures to help ensure everyone performs each procedure the same way every time. When writing standard operating procedures, managers can choose a number of different ways to organize and format them. Your goal is to create a document that is easy for the reader to understand and helpful for the work at hand.
Two factors determine what type of SOP to use Figure 3. First, how many decisions will the user need to make during the procedure?
Second, how many steps and substeps are in the procedure? Routine procedures that are short and require few decisions can be written using the simple steps format.
Long procedures consisting of more than ten steps, with few decisions, should be written in hierarchical steps format or in a graphic format. Procedures that require many decisions should be written in the form of a flowchart. Generally, a milking procedure is very repetitive and requires few decisions.
In this case, a simple set of steps like those in Figure 2 is sufficient. The SOP in Figure 2 does not contain much detail. A thorough training program would be necessary to make sure that new milkers understand how to perform each step in the procedure. Unfortunately, this low level of detail still leaves a lot of room for milkers to interpret the procedure.
This SOP could work in a situation where only a few people milk. A dairy striving for very consistent work should use a more detailed and precise format for most SOPs. The hierarchical steps format see Figure 4 allows the use of easy-to-read steps for experienced users while including more detailed substeps as well.
Experienced users may only refer to the substeps when they need to, while beginners will use the detailed substeps to help them learn the procedure. When writing procedures for very long activities, managers should consider using a graphic format. The graphic format breaks long processes into shorter subprocesses that consist of only a few steps.
Workers can learn several short subprocesses more easily that one long procedure. Figure 5 illustrates the graphic procedure format. Figure 5. Sample Graphic Operating Procedure Format. Another possibility for the graphic format is to use photographs and diagrams to illustrate the procedure. Many producers and most of their advisers have access to computers with powerful graphic capabilities.
Digital cameras are now relatively inexpensive and simple to operate. Use these tools to design creative SOPs that combine helpful pictures with explanatory text.
Pictures truly are worth a thousand words, and they are helpful regardless of the literacy level or native language of a worker. Procedures that require many decisions should be presented as a flowchart. Flowcharts are simply a graphic way to present the logical steps in a decision-making process.
While normal milking procedures are quite straightforward and repetitive, deciding what to do about a cow with abnormal milk certainly is not. Many different factors such as mastitis or an injury may cause the abnormal milk. The appropriate response to each situation may be dramatically different. A flowchart provides an easy-to-follow mechanism for walking a worker through a series of logical decisions and the steps that should be taken as a result.
Figure 6 is a flowchart depicting how milkers should deal with cows showing abnormal milk. Note that the procedure begins in the top left-hand corner and proceeds generally to the right and downward, depending on which decisions are made. You should use the generally accepted symbols for flowcharts, which are as follows:. Figure 6. Regardless of the SOP format that you choose to use, there are a few elements of information that should be included with every SOP.
These include a clear and descriptive title; the name of the author or person responsible for the SOP; and the date on which the SOP or revision becomes effective. Businesses that use many SOPs should adopt a logical numbering scheme for filing and to keep track of revisions. In addition, some SOPs should include lists of materials or tools needed to complete the job.
All SOPs that involve hazardous working conditions should include a list of safety precautions. It should be an inclusive process that considers the input of everyone with an interest in the procedure's success. Managers who write procedures without input from workers or technical advisers run the risk of upsetting workers and producing a poorly written SOP. Managers who enlist the talents of workers and technical advisers will increase buy-in and produce better SOPs.
Most importantly, they will take advantage of an important opportunity to foster teamwork among workers, managers, and advisers. Human nature dictates that people support what they help create. The following seven steps describe a method that will produce excellent procedures and generate maximum buy-in from the workforce. All of the steps are important.
Plan with the business goal in mind. The goal of a milking SOP is not to ensure that everyone milks the same way. The goal is to quickly and efficiently harvest high-quality milk and eliminate the spread of mastitis organisms. Standard operating procedures work best when they are designed to achieve specific results. It outlines the processes to follow for all complaints and outlines the acknowledgment letter for customers. Click here to download the SOP template for drivers. Drivers are important for any company.
With this SOP template, key details, such as driver qualifications, driver training, and general safety rules, will be properly documented.
Click here to download the SOP template for sales. To drive sales in any company, you need to be strategic and apply the bestselling practice. This SOP template highlights and explains areas such as sales representative roles, work organization, and sales procedures in detail.
Click here to download the SOP template for managing inventory. It covers areas like laws governing the inventory, how to place orders electronically, and frequently asked questions.
Click here to download the SOP template for nursing. This SOP template is useful for the nursing industry. It covers areas such as emergency supplies, giving medicines to patients, medicine therapy, and patient counseling. Click here to download the SOP template for sourcing and purchasing inventory. This SOP template contains information about the procedures that vendors should follow to ensure smooth and efficient transactions.
It answers questions concerning quotation, tooling, domestic and international logistics, and so on. Click here to download the SOP template for schools. In a school, you need a template that all teaching and non-teaching staff follow to ensure efficiency.
This SOP template highlights and explains key points, such as the roles of staff, staff training, staff hierarchy, systems of work, rules and regulations, and so on. Click here to download the SOP template for software development.
As a software company, this SOP template will aid you greatly. It covers areas such as the policy for systems validation, changes control systems, system development life-cycle, and so on.
Click here to download the SOP template for veterinary clinics. This SOP template answers questions and provides details about procedures for quarantine, description of housing, and methods of euthanasia. It also includes details in case of disaster and suggests contingency plans.
Click here to download the SOP template for a warehouse. Receiving materials in the warehouse could be a herculean task, if not well planned. Click here to download the SOP template for training employees. This SOP template makes the training of employees easy. It ensures that all employees are aware of their responsibilities, company policy, rules and regulations, and so on. Click here to download the SOP template for manufacturing. This step-by-step guide outlines what the company owner needs to do to get maximum results.
These include tasks such as developing workplace talents, critical workplace knowledge, and so on. Click here to download the SOP template for office administration. This SOP template details key processes of the day-to-day running of an office.
It includes specific information, such as travel details, safety, health, motor vehicle administration, procurement management, program administration, and so on. As a company owner, you know that standardizing each process is important. Doing so helps avoid disasters. Provide readily available answers for the simplest of tasks in your company, such as an employee booking a flight, and offer a step-by-step guide for each procedure.
Creating a standard operating procedure template ensures seamless processes that can be followed repeatedly over a long period of time.
Any member of your team can download these SOP templates and tweak them as needed for easy implementation in your company. Your email address will not be published.
Skip carousel. Carousel Previous. Carousel Next. What is Scribd? Explore Ebooks. Bestsellers Editors' Picks All Ebooks. Explore Audiobooks. Bestsellers Editors' Picks All audiobooks. Explore Magazines. Editors' Picks All magazines. Explore Podcasts All podcasts. Difficulty Beginner Intermediate Advanced.
Explore Documents. Standard Operating Procedure Template Word. Uploaded by Joni Inoj. Did you find this document useful? Is this content inappropriate? Report this Document. Flag for inappropriate content.
Download now. Related titles. Carousel Previous Carousel Next. Jump to Page. Search inside document. Bryan Avery. Mandeep Malik. Dante Silvthril. Sagar Jacky. Sharaf Ageed. Omar Cespedes. Goce Vasilevski. Er Suresh Kumar. Zefi Dermawan. Luis Carlos Durazo. Iza Tobolska. Khan Khan. Mani CH. Elanchezhian E S K. Anderson Joseph. Fahmi Gb. Tahan Sibuea. More From Joni Inoj.
Hezekiah Bontogon. Robert Coop. Vincent Allen Corbilla II. Tanweer Alam. Lora Bishop. Namikaze Minato. Priya Anand. David Hart. Automated onboarding to meaningfully integrate new teammates.
Remote work. A work-from-anywhere solution to help teams collaborate and connect. Free Templates. Boost your productivity and free up time with expert-designed templates. We explain all the industry terminology here. Quizzes, toolkits, white papers, and more to help you do your best work. Log in Sign up free. Marketing teams.
Engineering teams. People Ops teams. Log in. We use cookies to give you to give you the best experience possible on our website and to better understand how users interact with our content.
0コメント