Microsoft oulook calendar

Click any time slot in the Outlook Calendar and start to type to create your appointment or event. You can opt to have a sound or message remind you of appointments, meetings, and events, and you can color items for quick identification. For more information, see Create or schedule an appointment and Create an event. Select a time on the Calendar, create a meeting request, and select the people to invite.

Outlook helps you find the earliest time when all the invitees are free. When you send the meeting request by email, the invitees receive the request in their Inbox. When the invitees open the request, they can accept, tentatively accept, or decline your meeting by clicking a single button. If your request conflicts with an item on the invitees' Calendar, Outlook displays a notification. If you, as the meeting organizer, allow this, invitees can propose an alternative meeting time.

As the organizer, you can track who accepts or declines the request or who proposes another time for the meeting by opening the request. For more information, see Schedule a meeting with other people. You can create calendars that show the schedules of a group of people or resources.

For example, you can view the schedules of all the people in your department or all the resources, such as conference rooms, in your building. This helps you schedule meetings quickly. You can view side-by-side multiple calendars that you created and also calendars shared by other Outlook users. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No.

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